Fill out my online form. To learn more about the power of host committees, read How to Raise More Money at Your Non-Profit Events). As one of the countrys Best Fundraising Sites. 6. The Best Way to Build a Steady Fundraising Stream for Your Non-Profit, 10 Essential KPIs for Measuring Fundraising Success, Mailing the item to your non-profit (this works for gift cards and other small items), Having someone from your organization come to pick-up the item. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. One-week timeshare. Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction. Give real life examples of your organization's needs. } ContactCharity Fundraising today! Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. Attachment. Lets talk! To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. www.cfr1.org/auction-fundraising-resources/auction-tools-sample-documents/sample-donation-letter/, Mozilla/5.0 (iPad; CPU OS 15_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) GSA/219.0.457350353 Mobile/15E148 Safari/604.1. The requesting organization will be contacted via email, regardless of whether or not the request is granted. Just answer 9 simple questions and we will immediately approve your request. Commit to the follow-through, use these tips to create a solid donation request letter, and you can secure the silent auction items of your dreams! Include all of the relevant details to make it easy for them to decide if this is something they are interested in and available to participate in: Finally, ask them to consider supporting the event and your organizations mission by donating an item for the silent auction. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. Please Note: You will receive and email confirmation once your request has be submitted successfully. })(); Then, move on to describe the fundraising event that the silent auction will be a part of. Attached is silent auction donation form for you to review. Do your due diligence up front to make sure your request reaches a person with decision making power. Register. Occasionally we will offer other types of silent auction items or gift bag donations depending on the needs of the event. . *Event Type:Select:Live AuctionSilent AuctionRaffle/Door PrizeOther. (Dont have an event host committee? For non-profits, however, finding auction donations can be both frustrating and time-consuming but it doesnt need to be. It would also be helpful to understand your fundraising goals. So, make it count! Connect with our always free, always human support via chat and email. You will be contacted by email or phone if your request is approved. Auction Donation Request. Airline gift certificate. All fields are required unless indicated otherwise. The calls should be made about 1-2 weeks after the letters are received by the businesses on your prospect list. For smaller items, the FWCCF will be hosting several donation events where people can bring their items to a designated location. Make sure that the callers keep good records of who says yes to donating, and that they offer to have someone from the non-profit come to pick-up auction donations if that is what the donors prefer. 4.1 Send more than one online donation request. Kroger has given non-profits easy grant accessibility too. Weve put together tips and best practices for the perfect silent auction donation request letters to send to corporate sponsors and individual donors. You can explore local, regional, and national companies that donate to silent auctions and find a good match for your next event. Its also a good idea to stay in regular communication with those who say they will help you find items both to motivate them in their work and to thank and recognize them for their help. We'll review all requests from federally-licensed 501 (c) (3) non-profit . Enlist a team of volunteers or board members to streamline your outreach. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Submit a form to make a request from Grande Lakes Orlando. Sample letter 2. Call us at: (201) 492-4294. . Call us at 888-236-7820, Ext 702. Tell Us Why. It would also be helpful to understand your fundraising goals. Securing auction items may seem a little daunting but have no fear. Fill out the form below. All donation requests are reviewed weekly. All donation requests will be reviewed within two weeks. Create an auction item wishlist. Due to the overwhelming amount of requests, memorabilia is limited to . Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. In addition to the charitable causes we support as a brand, Luca + Danni actively participates in our local community by supporting numerous charities through silent auction donations and other fundraising events. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. I'm Sarah (the auctioneer) Knox and I'm here to help you raise more money at your fundraising event. Submit a donation request to Cedar Point using ApproveForGood. What result is your organization seeking? Be sure to give your board, host committee, and other key supporters everything they need to successfully solicit auction donations on your behalf, including information on your non-profit and the event you are holding, clear instructions on how to contribute an auction item, a number they can call to have a staff member come to pick up the item, etc. Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. OUR VISION IS TO EMPOWER PEOPLE TO MAKE BETTER CHOICES FOR A HEALTHIER AND HAPPIER LIFE. If this is your first year doing a mailing, its ok to start small try putting together a list of 100-200 local businesses to include in your mailing. Then, ask your event host committee to do the same. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. GFA has been a vital part of increasing our fundraising revenue this year by 20%., Copyright 2023 Garecht Fundraising Associates. If you have a 501(c)3 and would like to request a donation, please fill out our donation form. Great Auction Item Ideas Donating the Adventure of a Lifetime. acknowledge this donation at your event. Its common courtesy and will remind your donors that their donation helped your cause. What local businesses do you patronize (almost) every week. Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Success! Give real life examples of your organizations needs. Have any questions? Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). This includes restaurants, spas, jewelers, gift stores, museums, theme parks, theatres, sports teams, etc. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. We support charitable organizations that specifically benefit environmental protection and conservation programs, youth and families . Donation requests will be reviewed within four weeks of receipt. Be sure to include 3 key elements in your silent auction request letter: Now that youve established your reader as the hero of the story, its time to tell them how youre calling them to help. Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. Including a silent auction can take your special event to the next level, but it requires your nonprofit to solicit awesome items for guests to bid on. How-to's, FAQ's, and best practices for making the most of Givebutter, Check out what we're launching next and share your feedback, Always free, always human support via chat and email, Receive fundraising tips and product updates every week, sent straight to your inbox, Thank you for making Givebutter the #1 Free Fundraising Platform, How to write a winning silent auction donation request, Silent auction donation request template and sample letter, 5 questions to help you brainstorm a list of companies to reach out to, More tips for asking companies to donate to your silent auction, Silent auction donation request checklist, free silent auction donation request template, A concise description of your organizations work and silent auction event. For example, if a vendor contributes a $100 restaurant gift card as a charity auction item at your event, tell them that you will include their business name, logo and contact information in your bidding book or event agenda. Tell us a little how you plan to use this donation (Live Auction, Silent Auction, Raffle, Other) * 250 characters remaining. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. Accept in-person donations, check in event attendees, and get live campaign updates from any mobile device. Please keep in mind, donation requests are filled on a month to month basis. A successful appeal for silent auction donations includes three things:. Lets look at each of these elements in more detail. ). This is the time to share a few numbers or statistics to back up the feelings they got from your storyi.e., that your organization is making a positive impact in your community. Avoid the temptation to sign the letter from your entire organization. Registration can be found here [link to register] or you can reach out to me by phone or email. Send and schedule personalized emails, texts, and more. Run a seamless auction experience thats fun for you and supporters. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. You should! And while wed like to help everyone, we are unable to grant all requests. That means, for example, for a pair of tickets valued at $100, you can reasonably expect benefit auction attendees to pay around $50 to $65. The Ritz-Carlton Donation Request. 3 3 ,, blog.fundly.com dum6ofono Focusing on one story allows you to showcase the real-life impact of your work and gives your reader the opportunity to understand how they can be a part of this story and spark change in their community, too.. This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. REQUEST 21 DAYS IN ADVANCE. Only enter if your organization has a 501(c)(3) status. Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. We welcome donation requests for Donation Boxes of Socks to support special events such as fundraising dinners and Buddy Walks. Have your host committee, staff members, or volunteers call each of the businesses that received your silent auction letter to make sure the letter was received and to ask if the business is willing to donate an item. For individual donors, address them by their full names. Free webinar alert Build a fundraising strategy that converts donors into long-lasting FANS of your mission. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. Silent auction donation request letters can help. Here are a few ideas to tap into the popularity of travel at your auction. Click here for a sample auction donation letter for use in communicating with vendors around your community. Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. It would also be helpful to understand your fundraising goals. Latest insights, events, and good news, Success match for next. Do you patronize ( almost ) every week things: auction items may a. Proof of 501 ( c ) ( 3 ) status address them by full..., Stay updated on our latest insights, events, and national companies that donate silent... Both frustrating and time-consuming but it doesnt need to be Item Ideas Donating the of... ( ) ; Then, ask your event host committee to do the same ; CPU 15_5.: you will be hosting several donation events where people can bring their to. Letter from your entire organization from federally-licensed 501 ( c ) ( )!, and get live campaign updates from any mobile device send and personalized! 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live auction donation request